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Withdrawal Procedures

Students may drop a full-semester course during the first ten instructional days of each semester (second day for all summer courses) without the drop becoming part of their permanent academic record. Students withdrawing after the tenth day (or equivalent) of classes each term will have a grade of W recorded on their permanent academic record.  All withdrawals must be filed no later than one week prior to the last day of instruction of any regular length semester or, for a class less than a full semester in length, any time before the last week during which the class meets. The specific dates for withdrawal are posted on my.parkland and published in the catalog and class schedules.

Withdrawal from a class may be initiated by either the student or the college as follows:

Student Initiative.
A student enrolling in a course automatically assumes certain responsibilities. One of these responsibilities is to properly withdraw from a course if the student decides not to complete the course. A student, having enrolled in and attended a course, remains enrolled in the course until the student initiates a withdrawal or the student is withdrawn under provisions stated below.
 
Students are responsible for submitting a Request to Withdraw from Classes form to the Office of Admissions and Records. Withdrawals may not be made by telephone or by email.
 
A degree-seeking student withdrawing completely from Parkland should have an exit interview with a counselor or advisor. Call 217/351-2219 or stop by Counseling & Advising in U267.

Faculty/Administrative Action.

  A student who never attends, or ceases to attend any course in which the student is enrolled or whose pattern of absences causes the faculty member to seriously question the intent of the student to further pursue the course or complete the course may be administratively withdrawn upon recommendation of the faculty member until midterm of the course. Attendance in an online class is measured in terms of student participation in online class discussions or contact with the faculty member. A student also may be withdrawn from a course by administrative action as a result of emergency or disciplinary procedures under the provisions of board policy on student rights and responsibilities.

In keeping with the college’s no-late-registration policy for students who place into developmental classes, students who miss the first two meetings of a developmental class will be dropped without record on the recommendation of the instructor. The course will not appear on the student’s permanent academic records and a full refund will be given. Dropped students will be given the opportunity to register for late-start developmental classes.

During the one-week period immediately following the last day to officially “drop without record,” each faculty member notifies the Office of Admissions and Records of those students on the class roster who have never attended class. The students will be administratively dropped, the course will appear on the students’ permanent academic records, and no refund will be given.

Should a student who has been administratively withdrawn return to class and the faculty member determines it is possible for the student to earn a quality grade, the faculty member may sign an Authorization to Add a Class form. The student will then be allowed to reregister in the course with no additional financial cost, assuming that the student has not received any refund. The Business Office will determine whether additional tuition and fees are due.

The Office of Admissions and Records notifies students of faculty/administrative withdrawal actions. The Office of Financial Aid is also notified.

The student is responsible for understanding that withdrawal or administrative withdrawal may result in loss of financial aid and that failing to properly withdraw from a course may result in receiving a failing grade of F for that course.

A degree- or certificate-seeking student who is taking more than 6 semester hours who wishes to withdraw from all course work must go through the Official Withdrawal/ Checkout Authorization procedure. Forms and instructions may be obtained from the Office of Admissions and Records.
 

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