Student Policy and Procedures

 

 

DROP/WITHDRAWAL PROCEDURES POLICY

Students have the privilege of dropping from full-semester courses during the first ten (0) instructional days of each full semester without the withdrawal from the courses becoming part of their permanent academic records. Students withdrawing after the tenth day (or equivalent) of classes each semester will have a grade of W recorded on their permanent academic record. Each student is responsible for submitting the withdrawal in writing to the Office of Admissions and Records. All withdrawals must be filed no later than one week prior to the last day of instruction of any regular length semester, or, for a course less than a full semester in length, any time before the last week during which the course meets. The specific dates for withdrawal from full-semester courses are published in the college calendar that appears in the catalog and class schedules.

Withdrawal from a course may be initiated by either the student or the college as follows.

Student initiative: A student enrolling in a course automatically assumes certain responsibilities. One of these responsibilities is to properly withdraw from a course if the student decides not to complete the course. A student having enrolled in and attended a course remains enrolled in the course until the student initiates a withdrawal or the student is withdrawn under provisions stated below.

Faculty/administrative action: A student who never attends, or ceases to attend, any course in which he or she has enrolled may be administratively withdrawn upon recommendation of the instructor. A student also may be withdrawn from a course by administrative action as a result of emergency or disciplinary procedures under the provisions of board policy on student rights and responsibilities.

During the one-week period immediately following the last day to officially “drop without record,” each faculty member notifies the Office of Admissions and Records of those students on the class roster who have never attended the class. The students will be administratively dropped, the course will not appear on the students’ permanent academic records, and no refund will be given. Students cannot withdraw from classes after the tenth class day (or equivalent) using Parkland Connection. Withdrawal must be in writing or in person.

At midterm, the instructor is required to certify students' attendance according to the requirements of the Illinois Community College Board. Each faculty member must sign the following statement at midterm: “I hereby certify that the above listed students, unless W grade has been marked, are currently enrolled and actively pursuing completion of the course at midterm, and I have proper documentation to support this certification.” At midterm or at any other time prior to midterm, the faculty member may administratively withdraw any student who does not satisfy the conditions of the previous statement. After midterm, faculty cannot withdraw any student; withdrawal from a course must be done by the student prior to 5 p.m. on the last day to withdraw as published in the Parkland Class Schedule.

Should a student who has been administratively withdrawn return to class and the faculty member determines it is possible for the student to earn a quality grade, the faculty member and department chair may sign an Authorization to Add a Class form, and the student will be allowed to re-register in the course with no additional financial cost, assuming that the student has not received any refund. The Business Office will determine whether additional tuition and fees are due.

The Office of Admissions and Records notifies students of faculty/administrative withdrawal actions. The Office of Financial Aid is also notified.

The student is responsible for understanding that withdrawal may result in loss of financial aid and that failing to properly withdraw from a course may result in receiving a failing grade of F for that course.

A degree- or certificate-seeking student who is taking more than six (6) semester hours who wishes to withdraw from all course work must go through the Official Withdrawal/Checkout Authorization procedure. Forms and instructions may be obtained from the Office of Admissions and Records.

 

Parkland College • 2400 West Bradley Ave. • Champaign, IL 61821 • 217.351.2200 • 800.346.8089

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