2008 - 2009 Catalog
Table of Contents
Calendar
Courses
Programs of Study
General Information
Admissions
Financial Information
Student Services
Academic Information
Educational Programs
Advisory Committees
Board of Trustees

Catalog Archives

Drop / Withdrawal Procedures

Students have the privilege of dropping a full-semester course during the first ten instructional days of each semester (second day for all summer courses) without the drop becoming part of their permanent academic record. Students withdrawing after the tenth day (or equivalent) of classes each term will have a grade of W recorded on their permanent academic record. Students are responsible for submitting the withdrawal in writing to the Office of Admissions and Records. Withdrawals may not be made by telephone or by e-mail. All withdrawals must be filed no later than one week prior to the last day of instruction of any regular length semester or, for a class less than a full semester in length, any time before the last week during which the class meets. The specific dates for withdrawal are published in the catalog and class schedules.

Withdrawal from a class may be initiated by either the student or the college as follows:

Student Initiative. A student enrolling in a course automatically assumes certain responsibilities. One of these responsibilities is to properly withdraw from a course if the student decides not to complete the course. A student, having enrolled in and attended a course, remains enrolled in the course until the student initiates a withdrawal or the student is withdrawn under provisions stated below.

Faculty/Administrative Action. Students who never attend, or cease to attend, any course in which they have enrolled may be administratively withdrawn upon recommendation of the faculty member until midterm of the course. A student also may be withdrawn from a course by administrative action as a result of emergency or disciplinary procedures under the provisions of board policy on student rights and responsibilities.

During the one-week period immediately following the last day to officially “drop without record,” each faculty member notifies the Office of Admissions and Records of those students on the class roster who have never attended class. The students will be administratively withdrawn, the course will not appear on the students’ permanent academic records, and no refund will be given.

At midterm, the faculty member is required to certify students’ attendance according to the requirements of the Illinois Community College Board. Each faculty member must sign the following statement at midterm: “I hereby certify that the above listed students, unless (W) grade has been marked, are currently enrolled and actively pursuing completion of the course at midterm, and I have proper documentation to support this certification.” At midterm or at any other time prior to midterm, the faculty member may administratively withdraw any student who does not satisfy the conditions of the previous statement. After midterm, faculty cannot withdraw any student; withdrawal from a course must be done by the student prior to 5 p.m. on the last day to withdraw as published in the Parkland Class Schedule.

Should a student who has been administratively withdrawn return to class and the faculty member determines it is possible for the student to earn a quality grade, the faculty member may sign an Authorization to Add a Class form. The student will then be allowed to reregister in the course with no additional financial cost, assuming that the student has not received any refund. The Business Office will determine whether additional tuition and fees are due.

The Office of Admissions and Records notifies students of faculty/administrative withdrawal actions. The Office of Financial Aid is also notified.

The student is responsible for understanding that withdrawal or administrative withdrawal may result in loss of financial aid and that failing to properly withdraw from a course may result in receiving a failing grade of F for that course.

A degree- or certificate-seeking student who is taking more than 6 semester hours who wishes to withdraw from all course work must go through the Official Withdrawal/ Checkout Authorization procedure. Forms and instructions may be obtained from the Office of Admissions and Records.